Medical Chart Storage and Management

Are Patients Charts Consuming Too Much Time and Shelf Space

  • Have you moved to EMR, but still have old paper charts in storage?
  • Are paper charts still taking up space in a back office or self-storage unit?
  • Does your staff spend more time managing paper charts than practicing medicine?
  • Do you need a partner that is totally HIPAA compliant?

Many practices have transformed their records management systems with the introduction of EMR/HER. Great for patients who are in the system, but what about the years of charts that were created prior to the EMR start date? The solution: Scan On Demand! Here’s how it works:

  • We pick up charts and index them by Last Name, First Name (this is a great way to rediscover misfiled charts!)
  • Authorized office staff have access to the password-protected online database from their web browser
  • Simply find a patient and click “retrieve”
  • We pull the paper chart, scan it, and send it in an encrypted file for HIPAA compliance

Now all patient charts are electronic files, but only if you need them. That’s the beauty of Scan On Demand. It’s simple, secure and cost-effective.

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Scan On Demand even works if you haven’t fully converted to EMR. No more shelves full of paper in your office or a storage unit. As a full-service records center, we use barcode technology to index and manage everything. We are so efficient, you can store 130 standard boxes for just $50 a month, and the online records management software is FREE. Compare that to hundreds of dollars spent storing your patient records in costly medical office space or unsecure storage units.

Freedom from paper! No more trips to the storage unit. No more time spent indexing, pulling and re-filing charts. We are the low-cost partner to your practice, and all our staff receives HIPAA compliance training and certification. Call us or complete the form on this page to find out how we will do all the “heavy lifting” and solve your paper chart dilemma. Join the many practices enjoying our Scan On Demand service!


“After we moved to EMR, we needed a solution for the paper charts still stored in each of our offices. Corporate Records Management provided the most cost effective program by picking up and indexing each chart, then storing them at their secure facility. We were then able to centralize our record request capabilities and standardize the process. Now, when we need a chart, we just request it using their online retrieval website and they scan it the same day, ready for importing into our EMR. On demand scanning…the perfect solution. Thanks for being our document management partner, Corporate Records!”
— Peggy Seiler, Practice Manager Texas Digestive Disease Consultants, TDDC


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We switched to CRM with our document storage and document shredding needs and consider that one of the best decisions ever. CRM is very professional, local and easy to work with. Many thanks CRM!

-Leopold Steinberger

Great and personal service. Great facility...you always know where your boxes are and so do they! Not only do they have the best boxes ever for storing your docs (reasonably priced, sturdy and best of all---easy to put together), they also have onsite shredding. Full service for the entire life cycle of your documents. We have been a customer for approximately 8 years and NEVER had a single problem...which was not the case with our previous vendor! 

-Patricia Flournoy

Love Corporate Records Management. Very efficient and friendly staff. Have never had any issues, would definitely recommend.

-Maribel Hernandez

Very effective in storing our backup tapes in climate controlled storage. They are real quick to response in email queries and was always available to return tapes in case we have an emergency restore. Excellent customer service as well.

-Philip Mills

I have only been working with Corporate Records Management for a few months, but they have been an excellent partner to have in managing our extensive amount of hard copy construction plans and specifications. They are prompt and professional when picking items up to take to their storage facility, and it is extremely easy to request items back from storage if needed at a later time. I have made retrieval requests in the afternoon, and they have delivered to us the very next day. KWA Construction is most appreciate of Corporate Records Management! You help keep our office tidy and clutter-free!

-Tasha Keene

We've used CRM for almost 2 years to store our data tapes offsite. They have been reliable and easy to work with. When we have had special requests they have been quick to respond and get us what we need quickly. There were a few minor glitches when we were first getting everything setup at the beginning, but everything was quickly sorted out and we have zero complaints.

-Bret Harrell

Corporate Records Management is an awesome company. They have very friendly people who don't mind helping if you call with a question. I would recommend them to anyone who is looking to store files at an offsite facility

-Frank DaMommio

Great customer service and rapid response time to orders! Very professional and they also have had great solutions for problems my company has had. Patient employees helped us when dealing with a big conversion. Will highly recommend for business needs.

- Kedrick Williams

Have Patient Charts Taken Over Your Office?

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