How to Comply With Sarbanes-Oxley

The Sarbanes-Oxley Act (SOX) was enacted in 2002 to strengthen corporate accountability and eliminate financial fraud within publicly-traded companies. This federal law was passed as a direct response to the infamous corporate accounting scandals that occurred between 2000 and 2002. As a result, auditing controls must be put in place to safeguard the accuracy of…

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The Top 4 Data Protection and Recovery Strategies for Small Businesses

As a small business owner, you’re committed to making sure your company runs as smoothly as possible. But one thing you can’t control is the unpredictability of disasters. In an instant, everything can come to a standstill. Fortunately, with advance preparation, you can keep your business up and running—even during the worst of circumstances. Here…

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5 Document Storage Questions You Need to Ask Yourself

It’s easy enough to throw a file in a box and call it “document storage.” But when you run a business, there are many more steps and factors to consider. We’ve compiled the top five document storage questions you need to ask yourself: 1. When Should I Consider Offsite Storage for My Documents? If you…

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What Is Document Scanning?

Document scanning is the practice of using scanners to convert paper documents into digital images. More businesses are scanning documents as a way to cut costs, increase productivity and improve access to their information. In this blog post we discuss the benefits of document scanning and offer tips for digitizing your hard copy records. Why…

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Your Shredding and Destruction Options and How They Benefit Your Business

Every business needs a privacy protection solution. To an increasing extent, criminals are taking advantage of organizations across a wide spectrum of industries with negligent information disposal practices. Here, we summarize your shredding and destruction options and how each benefits your business. Onsite vs. Offsite There are two types of shredding services: onsite shredding and…

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The 5 Most Effective Ways to Protect Your Business Information

magine if your important business documents or data were stolen. Could you continue to serve your customers, communicate with your suppliers, and fulfill your compliance obligations? It would be difficult at best. That’s why the protection of your business information is such an important part of keeping your business running. Here are the most effective…

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Offsite Document Storage is Right for You When…

There are many scenarios in which offsite document storage makes sense. In addition to that, the business benefits of offsite storage are hard to ignore. If you find yourself in one of the following situations, it may be a sign that it’s time to move your confidential information to an offsite location: Files Are Constantly…

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What To Do About HIPAA

Questions and Answers About HIPAA Are you using Shredders? Not only are shredders environmentally undesirable (shredded paper still goes to the landfill), they are expensive, demand maintenance, breakdown and are low volume, requiring associates to stand over them.  With Maxxafe System, covered documents are inserted into the slot in the locking lid and collected in…

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What To Know About Sarbanes-Oxley

First, the scary stuff: Section 802(a) of the SOX, 18 U.S.C. § 1519 states: “Whoever knowingly alters, destroys, mutilates, conceals, covers up, falsifies, or makes a false entry in any record, document, or tangible object with the intent to impede, obstruct, or influence the investigation or proper administration of any matter within the jurisdiction of any department…

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Graham Leach Bliley and You

The Graham Leach Bliley Safeguards Rule, as written by the FTC, requires that all financial services institutions have written policies and procedures for protecting personal financial information.  The Safeguards Rule policies must: Designate one or more employees to coordinate the company’s information security program; Identify and assess the risks to customer information in each relevant…

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